While you were coaching,
three clients reached out.

BallBot replied to all of them. Booked one. Followed up with two. Sent a reminder. Collected a payment. You didn't touch your phone.

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No credit card required • Set up in 5 minutes

Sound familiar?

You became a coach
to change lives.
Not chase your inbox.

Admin never stops. Messages pile up. Clients slip away. BallBot to the rescue.

Five apps. One you.

Email. WhatsApp. Text. DMs.
You're checking all of them between every session.

They reached out Tuesday.

You were coaching.
By Friday, they booked with someone else.

Paperwork doesn't sleep.

Waivers. Intake forms. Payment reminders.
All manual. All pulling you away from your clients.

Silence is expensive.

Half your client list went quiet.
You know you should follow up. But when?

Inbox, unified

Every message.
One place.

Email. WhatsApp. Website forms.
They all flow into one client record.
No more switching. No more guessing.
Just clarity.

Gmail integration with smart label triggers
WhatsApp Business API — send and receive
Embeddable website forms for your site

BallBot unified inbox showing Email, WhatsApp and SMS in one place

AI superpowers

You're coaching.
BallBot's replying.

A new inquiry lands.
BallBot reads it, understands it,
and sends a helpful reply. Instantly.
You review later. Nothing slips through.

Auto-replies to new inquiries in seconds
Parses waivers, PDFs, and attachments automatically
Post-session summaries sent to your clients

BallBot AI auto-reply composing a response to a new client inquiry

Never lose a client

They went quiet.
BallBot didn't.

Two weeks without a booking?
BallBot notices. Sends a check-in.
Personal. Warm. Sounds just like you.
Clients come back. You didn't lift a finger.

Detects 2+ weeks of inactivity automatically
Personalized messages that sound like you
Payment reminders that don't feel awkward

BallBot client follow-up timeline showing automated check-in after inactivity

Simple setup

Five minutes.
That's all it takes.

Connect. Import. Coach.

Connect your channels

Link your Gmail. Link your WhatsApp.
BallBot starts listening
for new inquiries immediately.

Add your clients

Import who you have.
Or let BallBot auto-create records
from every incoming message.

Go coach

That's it. Seriously.
BallBot handles the rest.
Check the dashboard when you're done.

Simple pricing

Pick a plan.
Start coaching smarter.

No contracts. No surprises.
Upgrade when you're ready. Cancel when you want.

Starter

Just getting started. All the basics.

^$29/mo

Up to 50 clients
Email intake triggers
Client CRM dashboard
WhatsApp receive
1 website form

Get started

Pro

AI superpowers. The full toolkit.

^$59/mo

Up to 200 clients
Everything in Starter
AI auto-replies
AI document parsing
Smart follow-ups
Session summaries
WhatsApp send + receive
5 website forms

Start free trial

Academy

Your team. Your brand. No limits.

^$99/mo

Unlimited clients
Everything in Pro
Up to 10 coach accounts
Custom branding
Unlimited forms
Analytics + export

Questions?

We thought you might ask.

Here's what coaches want to know
before they get started.

Not at all. BallBot was built by a coach, for coaches. If you can send an email and use WhatsApp, you can use BallBot. We also offer guided setup ($149) or done-for-you setup ($499) if you want help getting started.

BallBot drafts replies based on your style and preferences. You can set it to auto-send for routine inquiries or require your approval for everything. You're always in control.

Any kind of independent coaching — sports (pickleball, tennis, golf, swimming, martial arts), fitness, music, dance, tutoring, life coaching, and more. If you manage clients 1-on-1 or in small groups, BallBot fits your workflow.

Yes. Start with a free trial — no credit card required. You'll get full access to the Pro tier features for 14 days so you can see the AI in action.

We give you a friendly 7-day heads up when you're approaching your limit — no hard wall. If you go over, we'll nudge you to upgrade, but nothing breaks. Your clients won't notice a thing.

No. Your clients interact through the channels they already use — email, WhatsApp, or your website form. They never need to download an app or create an account.

While you were coaching,three clients reached out.

You became a coach to change lives. Not chase your inbox.